Memorandums of Understanding

Table of Contents

SARCC - 19P MOU Announcement

April 21, 2021

ULFA is pleased to announce that we have signed another Memorandum of Understanding (MOU) with the Board of Governors. This MOU is being made in response to the specific circumstances of the COVID-19 Pandemic.

A copy of this new MOU is available here.

PAR MOU Details and Information Sessions

April 7, 2021

As part of the resolution of a grievance launched by ULFA concerning the impact of COVID-19 on our members’ workloads, we are pleased to announce that a Memorandum of Understanding (MOU) has been signed between ULFA and the Board of Governors. This MOU concerns how  Professional Activity Reports (PARs) will be handled throughout the period of the pandemic.

If you submitted a PAR in September 2020, you have a choice to make by April 15, 2021. Read below for details. 

Below is an explanation of the options presented to each member. ULFA will also hold information sessions to explain the options this MOU presents to you and answer any questions you may have. Those sessions will be held on:

Thursday, April 8 from 10:00-11:00am.
Friday, April 9 from 1:00-2:00pm.
Monday, April 12 from 3:00-4:00pm.

Please check your email for zoom details. 

This MOU contains… read full PAR MOU details.

ULFA MOU Travel Fund for Online Teaching

December 7 , 2020

ULFA has signed an MOU with the employer regarding use of the Article 29 Travel Fund for September 2020 to March 2021.

Sessional and term instructors, who do not have access to a professional supplement by the employer, can receive up to $500 in reimbursements from the Travel Fund for eligible costs related to the move to online instruction. See 6b of the MOU for eligible expenses and 6c for excluded expenses.

If you are currently teaching Fall 2020, but not employed for next Spring Semester, the deadline to submit expenses to Financial Services is December 16th, 2020.

If you are teaching in Fall 2020 and Spring 2021 Semester the deadline to submit expenses is February 15, 2021.

Please note, only one expense claim will be reimbursed per eligible claimant.

Any unused monies in the Travel Fund will roll over to be added to the March 31, 2021 to June 30, 2022 Travel Fund period.

If you have any questions please contact ULFA Staff.

Read the MOU in detail here.

NDA MOU Announcement

April 21, 2021

ULFA is pleased to announce that we have signed another Memorandum of Understanding (MOU) with the Board of Governors. This most recent MOU concerns the use of confidentiality agreements, both those that had been introduced earlier this year to all Members as well as supplemental confidentiality agreements that are often used on various committees and for department chairs. We received many concerned communications from our membership about these agreements, and we subsequently grieved their use.

A copy of this new MOU is available here. We have provided a summary of its contents:

1)  All Members will be required to sign one (and only one) confidentiality agreement as a condition of employment. This requirement is part of the University’s government-mandated Employee Code of Conduct. The contents of that agreement are included in the MOU, and changes to that agreement must be mutually agreed upon by ULFA and the Board.

2)  The confidentiality agreement that you will be required to sign explicitly states that it “will not be interpreted or applied so as to limit or amend the provisions contained in the ASCA.” This clause means that all of your rights contained in the Academic Staff Collective Agreement (ASCA), including the rights pertaining to and extending from academic freedom, cannot be impaired or limited by signing this agreement.

3)  For the purposes of this agreement, “Confidential Information” is defined as “Personal Information as defined in the Freedom of Information and Protection of Privacy Act, RSA 2000 Chapter F-25.” Since all Members already have a legislated responsibility not to divulge Personal Information as defined in this act, the confidentiality you sign as a condition of employment will not limit your ability to divulge or discuss information in a way that was not already previously prohibited by law.

4)  As part of this MOU, “the Board will provide training to academic staff with respect to the nature and use of Confidential Information, consistent with this MOU.” ULFA believes this training will be beneficial to our Members in helping them understand their legislated requirements which this confidentiality agreement reinforces.

5)  Lastly, as this MOU is implemented, you will be asked to sign the confidentiality agreement contained in it. There may also be some modifications of pre-existing documents to reflect the existence of this MOU and the confidentiality agreement.

If you have any questions or concerns, please do not hesitate to contact the ULFA staff.

PAR MOU Details and Information Sessions

April 7, 2021

As part of the resolution of a grievance launched by ULFA concerning the impact of COVID-19 on our members’ workloads, we are pleased to announce that a Memorandum of Understanding (MOU) has been signed between ULFA and the Board of Governors. This MOU concerns how  Professional Activity Reports (PARs) will be handled throughout the period of the pandemic.

If you submitted a PAR in September 2020, you have a choice to make by April 15, 2021. Read below for details. 

Below is an explanation of the options presented to each member. ULFA will also hold information sessions to explain the options this MOU presents to you and answer any questions you may have. Those sessions will be held on:

Thursday, April 8 from 10:00-11:00am.
Friday, April 9 from 1:00-2:00pm.
Monday, April 12 from 3:00-4:00pm.

Please check your email for zoom details. 

This MOU contains… read full PAR MOU details.

ULFA MOU Travel Fund for Online Teaching

December 7 , 2020

ULFA has signed an MOU with the employer regarding use of the Article 29 Travel Fund for September 2020 to March 2021.

Sessional and term instructors, who do not have access to a professional supplement by the employer, can receive up to $500 in reimbursements from the Travel Fund for eligible costs related to the move to online instruction. See 6b of the MOU for eligible expenses and 6c for excluded expenses.

If you are currently teaching Fall 2020, but not employed for next Spring Semester, the deadline to submit expenses to Financial Services is December 16th, 2020.

If you are teaching in Fall 2020 and Spring 2021 Semester the deadline to submit expenses is February 15, 2021.

Please note, only one expense claim will be reimbursed per eligible claimant.

Any unused monies in the Travel Fund will roll over to be added to the March 31, 2021 to June 30, 2022 Travel Fund period.

If you have any questions please contact ULFA Staff.

Read the MOU in detail here.

Signed MOU in Response to COVID-19 – Updated

September 29, 2020

Signed MOU in response to COVID – 19 initial notice.

The Faculty Association has signed an MOU with the employer in response to the COVID-19 Pandemic. This MOU is particularly relevant to members who are currently on a probationary appointment, were awarded study leave commencing in the 2020-2021 Academic Year, or had travel funds allocated to them for the period of April 1st through August 31, 2020.

Update: 

The Parties hereby rescind Clause 6, Probationary Appointments, in the MOU between the Parties dated April 29, 2020. All other terms and clauses in that MOU remain in full effect.

Clause 6, Probationary Appointments, of the April 29, 2020 MOU between the Parties is replaced with the following terms and conditions pertaining to probationary appointments, owing to the significant impacts as a result of the COVID-19 Pandemic (the “Pandemic”).

(1) A Member currently holding a probationary appointment, or accepting a probationary appointment at the University during the Pandemic, may request an extension of their maximum probationary period by one year.
(2) Extensions under Clause (1) above may be made to Members whose ability to execute their duties has been compromised by virtue of the Pandemic.
(3) A Member requesting an extension of their maximum probationary period must submit their request for such an extension, with a rationale, to the Provost and Vice-President (Academic):

(a) by October 15, 2020 in the case of Members subject to review by an STP Committee in
Spring, 2021 review cycle; and
(b) by September 15 in the year prior to the following Spring, in which their review by an
STP Committee is to be held, up to September 15, 2026 after which date this MOU
expires and is of no further effect.

(4) A request made by a Member under Clause (1) above shall not be unreasonably denied.

View updated, signed MOU here.

The MOU in its entirety is available here.

If you have any questions, please contact Aaron Chubb, eo@ulfa.ca

Signed MOU in Response to COVID-19

May 1, 2020

The Faculty Association has signed an MOU with the employer in response to the COVID-19 Pandemic. This MOU is particularly relevant to members who are currently on a probationary appointment, were awarded study leave commencing in the 2020-2021 Academic Year, or had travel funds allocated to them for the period of April 1st through August 31, 2020.

The MOU remains in place up to October 31st, 2020 with an option for a six month extension.

Study Leave
Any Member who was awarded study leave commencing in 2020-2021 can make a request to the Dean for a postponement or modification of that study leave. This request must be made on or before May 11th, 2020. Your request to the Dean will outline parts of your study leave plan that are no longer safe or possible as a result of the Pandemic. And propose a new timeframe for when the study leave would commence and end.
ULFA has explicitly discussed with the Administration the degree to which it may prove difficult for Members to predict accurately the time frame for their delayed study-leave, due to issues such as uncertainty around travel restrictions, immigration rules and requirements, or requirements for visiting researchers at the proposed host institution, etc. In such cases, faculty are to give their best estimate at this time. Deans have been instructed to be flexible in dealing with such uncertainty and ULFA can assist should problems arise.

Probationary Appointments
Members who are currently on a probationary appointment (i.e. pre-tenure) may extend their probationary period by one year if they believe that the Pandemic has compromised their performance. You must notify the interim Provost and Vice President (Academic), Erasmus Okine, on or before June 30, 2020 in order to exercise this right.

Travel Fund
Monies that were allocated from April 1 2020 to August 31, 2020 for the Travel Fund in Article 29.01 of the Collective Agreement will be returned to the Board, since no travel should have been incurred or anticipated in this time. Expenses incurred for travel booked prior to the March 14th, 2020 Travel Advisory can still be reimbursed. ULFA and the Board believe that no Members will be out of pocket as a result of this agreement. Please let us know if you are adversely affected.

Summary
The following table summarizes the changes and deadlines introduced as a result of this MoU. Please see the relevant sections above for important details and requirements in each case.

Member affectedChange implemented in MoURelevant dates/deadlines
Members awarded study leave commencing in the 2020-2021 academic yearMembers may request a postponement of that study leave.Request must be made before May 11, 2020
Members on a probationary appointmentMembers may request a one-year extension.Request must be made on or before June 30, 2020
Members allocated funds from the University of Lethbridge Travel Fund for Spring and Summer 2020Only travel booked prior to the March 14th Government Travel Advisory is eligible for reimbursement.Travel must have been booked before March 14, 2020.

The MOU in its entirety is available here.

If you have any questions, please contact Aaron Chubb, eo@ulfa.ca

University Employee and Family Assistance Program (EFAP) for Term and Sessional, effective April 1, 2021

March 25, 2021

The University of Lethbridge and the University of Lethbridge Faculty Association (ULFA) recognize the effects that the COVID-19 pandemic has had on employees of the University of Lethbridge. As a result of interest-based discussions between the parties to resolve concerns raised by ULFA arising from the effects of COVID, and in an effort to support sessional and term instructor members through this difficult time, the University of Lethbridge Faculty Association and the Board have reached agreement on a Memorandum of Understanding (MOU) that will extend the University Employee and Family Assistance Program (EFAP) to sessional and term instructor members who do not currently receive this benefit.

Instructions for access to EFAP for eligible members will be provided on April 1, 2021.

2020-2021 Workload and COVID

The impacts of the COVID-19 pandemic have been almost universally negative for the ULFA membership. ULFA conducted a survey of its membership between November 30 and December 16, 2020. The survey was composed of 46 questions and 241 members responded to it, representing 40% of ULFA’s membership as of December 2020.

The results show, unsurprisingly, that the COVID-19 pandemic has had an adverse impact on the ability of members to competently perform their teaching, research, and service duties. The time members have to competently perform their duties has decreased, while the time required to competently perform those duties has increased. The impacts have been particularly pronounced on respondents with caregiving responsibilities, those who identify as women, those aged 49 and below, and those who identify as members of other equity-seeking groups.

Please read the full report here.